Last Updated 28th July 2017 Next Review 1st Sept 2020
The Woodchurch Players Safeguarding Policy document will be available to anybody wishing to see it. It will also be posted on our Website. This Policy applies to all permanent, temporary, casual and voluntary workers undertaking duties with children, young people or vulnerable adults.
2. Safeguarding of Children and Vulnerable Adults
In this document, the words ‘child’ or ‘children’ or young people’ refer to a person(s) under the age of eighteen.
Categories of abuse are:
Vulnerable adults are as follows:
“Any adult aged eighteen or over who, by reason of mental of other disability, age, illness or other situation is permanently or for the time being unable to take care of him or herself, or to protect him or herself against significant harm or exploitation.”
Some factors, which increase vulnerability, include:
A sensory or physical disability or impairment
A learning disability
A physical illness
A mental illness, chronic or acute
An addiction to alcohol or drugs
Failing faculties of old age
Permanent or temporary reduction in physical, mental or
emotional capacity brought on by life events such as bereavement, abuse or trauma.
4. RECRUITMENT AND SELECTION OF STAFF AND VOLUNTEERS
Any person acting as a chaperone will have undergone training with Kent County Council. KCC will have completed a DBS check in respect of each volunteer.Chaperones will be expected to confirm that they have read the Policy document by signing and dating a confirmation slip.Any allegations made against a chaperone or any person involved in any production will be taken seriously and the person concerned will be removed from the production with immediate effect pending further enquiries.All disclosures will be taken seriously and reported to the Safeguarding Lead who will seek advice from the department for Children in Entertainment and Employment at Kent County Council, County Hall, Maidstone.3. PROCEDURES Only authorized chaperones will be with the children at all times to ensure their safety and wellbeing.Chaperones will ensure the children never leave the building unaccompanied.When necessary two Chaperones will take the children to the toilet. This is for the protection of the child and the adults in charge.Children and young people involved in a production will be expected to be in the building no sooner than half an hour before a performance and must be out of the building by 10.30pm. They will have a twenty-minute break (interval) during every performance.Separate dressing room facilities will be made available so that the children do not change in the same area as the adults. Only named chaperones and make up artists will be in the same room as the children while they are in the building. No other person will be allowed into the dressing room.A Fire drill and risk assessment will be carried out before each performance.There will be a Paediatric first aider on the premises at all times and for all performances where children/young people are present.Refreshments will be available in the dressing room. Children should bring their own water bottles. Sweets are not encouraged and will be confiscated if there is a risk of costume damage. Parents will be asked to sign a consent form for production photographs to be published.Any child who should not be photographed must be reported to the Safeguarding lead so that appropriate action can be taken to ensure their safety. Parents will be requested not to post photographs on the Web.Every child/young person will have a contract for the duration of the performances and this should be signed and returned by a parent or carer. This contract will include times of performances, safety issues, special health needs and rules around phones and iPads.Parents will sign their children in and out. No child/young person will be allowed to leave the building without a parent/carer collecting them in person.If a parent cannot collect their child one of the chaperones should be told so that we know who will be collecting.In the event of a child/young person or vulnerable adult disclosing any form of abuse a record of the conversation will be written up as soon as is feasible to do so. The person recording should remember to give an accurate account, sign and date it. The record book will be kept, by the safeguarding officer, in a place of safety. The person receiving any such allegations MUST NOT ASK LEADING QUESTIONS. Neither should a promise of keeping a secret be given because it might be necessary to pass 4 information on to the appropriate authority in the interests of safeguarding the child/young person or vulnerable adult. The safeguarding officer will then seek advice from the Police and or Social Services.NOBODY IS TO MAKE A DECISION ON THEIR OWN. THEY MUST REFER TO THE SAFEGUARDING OFFICER.
Children will want to use electronic devices. The advice from KCC is that phones should be kept safe by chaperones during performances. The children might need a phone in order to contact a parent/carer in an emergency e.g. if they are late picking them up. However, they do not need to use them at any other time. Therefore, phones will be put into a safe box and collected after a performance. The same applies to iPads/Android Tablets. Chaperones will have their phones, fully charged in case of an emergency situation.
It is essential that the children/young people concentrate on what is going on so that they do not miss their cue. We will, however, provide them with activities.
If any vulnerable adult takes part in one of our plays, they will be treated with the same respect as the children but will obviously have different needs. These needs will be identified before performances so that they can be safeguarded and any special needs met.
Woodchurch Players will ensure that children/young people and vulnerable adults will be safe and cared for during the run of a performance. We want everybody involved in the Players to have a good experience and enjoy being part of Amateur Drama and Pantomimes.
Last Updated 28th July 2017 Next Review 1st Sept 2020
Children and Vulnerable Adult Safeguarding Policy
CHILD AND VULNERABLE ADULT SAFEGUARDING POLICY Woodchurch Players acknowledges the duty of care to safeguard and promote the welfare of children and young people and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice and Performing Arts requirements.
The Policy recognizes that the welfare and interests of children and vulnerable adults are paramount in all circumstances. It aims to ensure that regardless of age, gender, religion, beliefs, ethnicity, disability, sexual orientation or socio economic background all children:
• Have a positive and enjoyable experience of performing arts whilst performing with Woodchurch Players in a safe and child centered environment. • Are protected from abuse whilst participating in Woodchurch Players productions. • As part of our safeguarding policy Woodchurch Players will: • Promote and prioritize the safety and wellbeing of children and young people. • Ensure everyone understands their roles and responsibilities in respect of safeguarding and is provide with appropriate learning opportunities to recognize, identify and respond to signs of abuse, neglect and other safeguarding concerns relating to children, young people and vulnerable adults.
• Ensure appropriate action is taken in the event of incidents/concerns of abuse and support provided to the individuals who raise or disclose the concern. • Ensure the confidential, detailed and accurate records of all safeguarding concerns are maintained and securely stored. • Prevent the employment/deployment of unsuitable individuals. • Ensure that robust safeguarding arrangements and procedures are in operation.
The policy and procedures will be widely promoted and are mandatory for everyone involved in Woodchurch Players. Failure to comply with the policy and procedures will be addressed without delay and may ultimately result in dismissal/exclusion from the Players.
The policy will be reviewed a year after development and then every three years, or in the following circumstances: • Changes in legislation and/or government advice • As required by the Local Safeguarding Children’s Board, Performing Arts Council. • As a result of any other significant change or event.